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Run Your Private Networking Circle with Grace & Ease

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A Message from Jōs, PHB Int’l Founder & CEO

Welcome Circle Organizer

Whoo hoo! Congrats on being approved to run a PHB Private Networking Circle. We’re looking forward to hearing about the HUGE IMPACT you’re having on shining the brightest spotlight on Women Entrepreneurs in your life.  

I’m here to mentor you on having everything you need to succeed as a Circle Organizer. 

 

A Message from Jōs, PHB Int’l Founder & CEO

How to Run a Circle video

Whoo hoo! Congrats on being approved to run a PHB Private Networking Circle. We’re looking forward to hearing about the HUGE IMPACT you’re having on shining the brightest spotlight on Women Entrepreneurs in your life.  

I’m here to mentor you on having everything you need to succeed as a Circle Organizer. 

Watch this video, because it is designed to help you launch into Circle success! 

7 simple steps to Circle success

TAKE IT ONE STEP. AT. A. TIME & 

click on icons for related resources

REGISTER/ UPDATE

Double check your Private Networking Circle is registered with PHB Int'l, especially if you want it to be listed on PHB's Find a Circle page. Also, keep PHB Int'l in the  loop on any change to your Circle status using the registration form especially since what's publicly listed needs to accurately reflect who is the primary organizer, their contact info, and your logistics, etc. 

Decide

Make sure your Key Decisions Checklist is completed before your 1st Circle 

Prep

Prep for your 1st Circle & Contact Jos with any questions as needed (she is committed to having your back and is happy to schedule a 30 minute consult with you to have you feel confident about your 1st event!) 

Facilitate

Facilitate your 1st Circle -- note what worked, what didn't, and what could be improved

Grow

Keep Growing your Circle and inviting 1X Free VIP Guests until you hit your maximum number of members. Yes, you can start a waiting list if more women want to join but there's no openings.

Continually Improve

Survey Circle Members quarterly and make sure they're happy: Have your members fill out an electronic Member Survey, and you can use this google survey (by clicking icon) as your template. Then, have a discussion about what they wrote. Also as an Organizer, look at the Uplevel Your Circle doc for ideas on what can be continually improved: https://rb.gy/k5ghfg

SMOOTHLY TRANSITION

How you transition is as important as how you start. Before the end of your term, decide if you're going to renew your term as Organizer, OR  personally ask someone to step up as Organizer (make sure they have at least 1 month notice and understand it's a compliment that you're approaching them to lead). At the end of each term, it's required to communicate any changes to Circle -- including its stoppage -- to PHB Int'l.

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Private Networking Circles

what members get

Increase your understanding of The 12 Principles to Promote Her Business and share best practices, stay accountable for the monthly Healthy-Her Challenge, and participate in Win-Wins using PHB’s proven Advanced networking formula. 

This is the epitome of “doing business her way.” 1 to 2 women each time sign up for a “Get-To-Know” spotlight. They have up to 30 minutes to share 1 thing personal, 1 thing business, and be interactive and engaging.

That’s all! No stuffy presentations, and presenters can allocate the time however they see fit. It’s an opportunity to step into your feminine power of being creative and memorable.

Relationship Circle is an uplifting way to get to know the real woman behind the business, ask her questions, and do more business and referring to her! This format also includes a Healthy-Her check-in. 

When you first join a Circle, you’ll be given a special New Member Spotlight.  After which point, you can promote your business at all Circles, as well as be on the constant lookout for how to best support and promote other Circle Members too.

Speak up during member announcements, and as applicable, share your flyers, special promotions and/or events in whatever ways your Circle agrees to (such as a Member Table and/or Online Calendar, etc).

Business Circle Format

Round-table on the Principle of the Month

Take on this month’s Healthy-Her Challenge 

Conduct Win-Win 1:1s

Announcements 

 

Relationship Circle Format

Feature 1st Member in the Get-to-Know Spotlight

 Take on this month’s Healthy-Her Challenge

Feature 2nd Member in the Get-to-Know Spotlight

Announcements 

Business Circle Format

PRE-CIRCLE PREP (1 HOUR?)

Watch training Video Here

Resources: 

Pre-event Networking (15 min)

Watch training Video Here

Resources: 

Opening remarks (5 min)

Watch training Video Here

Resources: 

Principle Round-table (20 min)

Watch training Video Here

Resources: 

Principle Round-Table folder 

Healthy-Her (5 min)

Watch training Video Here

Resources: 

Upcoming Healthy Her Habit/Challenge of Month

Applying for Healthy-Her Spotlight 

“Win-Win” 1:1’s (1 hour)

Watch training Video Here

Resources: 

PHB’s proprietary Win-Win LOG

*only for member use (keep adding what wrote in LNC ppt)

Announcements (15 min)

Watch training Video Here

Resources: 

Post-Circle Networking (15 min)

Watch training Video Here

Resources: 

WATCH BOTH CIRCLE FORMAT TRAINING VIDEOS

SOME OF THE SECTIONS ARE THE SAME ACROSS FORMATS, SO ONCE YOU LEARN IT, YOU CAN APPLY YOUR LEARNING TO BOTH FORMATS

Relationship Circle Format

PRE-CIRCLE PREP (1 HOUR?)

Watch training Video Here

Resources: 

Pre-event Networking (15 min)

Watch training Video Here

Resources: 

Opening remarks (5 min)

Watch training Video Here

Resources: 

Get-to-Know (30 min)

Watch training Video Here

Resources: 

 

Healthy-Her (5 min)

Watch training Video Here

Resources: 

Upcoming Healthy Her Habit/Challenge of Month

Applying for Healthy-Her Spotlight 

Get-to-Know (30 min)

Watch training Video Here

Resources: 

 

Announcements (15 min)

Watch training Video Here

Resources: 

Post-Circle Networking (15 min)

Watch training Video Here

Resources: 

fun & optional opportunities

Your Circle can do quarterly socials like VIP Happy Hours, mani/pedis, holiday parties, Friendsgiving, book discussions, horseback riding, bowling and more. 

Choose  to support a “Favorite Cause” throughout your term.  Members ask a Cause Rep about the best way to support them,  whether that’s through volunteering time, promoting the cause, and/or making financial or in-kind donations, etc

your Circle questions, answered.

The choice is up to you. Circles have 1-2 Organizers maximum.

Yes, you can run your Private Networking Circle by yourself. You’ll have an easy-to-facilitate template to guide you, as well as mentoring from PHB.

However, it can be more fun and less work to co-lead events with a friend. Plus, members often like hearing multiple Organizers’ voices (and not just the same one leading over and over)

A Private Networking Circle is about a 1.5 hour to 2 hour event virtually OR a  2-hour, in-person event

Your Circle can happen 1 OR 2X per month (your choice)

Leverage proven, practical and easy-to-facilitate formats

Your Circle can be easily hosted in your home/living room/office or over Video Conference (such as Zoom) 

“Open” Circle= A Circle which is open to growing their membership and having people they don’t know (yet) attend their Circle as a 1X Free Guest in hopes of becoming Circle Members. 

“Closed” Circle = A Circle which is invite-only and not open to having people they don’t know attend their Circle. A circle could also be closed because it’s reached it’s max number of members and may need to start a waiting list. Please note that “Closed” Circles can still be listed on PHB’s “Find a Circle” page in case Members of other Home Circles want to reach out to Organizer to visit this Circle without the intention of joining.   

Home Circle= the Circle you and your members are committing to regularly attend 

  • PHB Int’l Members are asked to officially declare a “Home Circle”, so it is clear to Organizers how many Members to setup for and if someone is officially in your Circle. 
  • There is no such thing as just dropping into countless Circles and not committing to anything. The point of Circle is to develop deeper relationships through committing to each other. 

Visiting Circle = a Circle PHB Members “drop in” for but aren’t committing to regularly attend, because they already have a Home Circle they’re committed to. 

As a PHB Int’l Member, there is no additional charge to participate in a PHB Private Networking Circle.

When you invite a Guest — (someone who isn’t a PHB Int’l Member yet) — please note that ALL Circles have a “1X and Join” policy, meaning a guest can attend 1X for Free before Circle Members vote about if they’re a good fit.  If voted-in, the Organizer asks 1X Guest to become a PHB Int’l Member. 

  1. Feature all Circles (who want to be listed) on our public “Find a Circle” web page
  2. Provide training and talking points on how to be a masterful inviter (both at PHB and in your business too)
  3. Supply you with any marketing templates you need for promotion (such as flyers, etc)
  4. Ask Jōs, PHB Founder/CEO, any questions by scheduling a Free 30 minute consult as needed 

It’s required that everyone is a PHB Int’l Member (unless they are a 1X Free VIP guest)

A Circle typically consists of anywhere from 6 to 15 supportive and purpose-driven Women Entrepreneurs (or those who identify as female).

*Although PHB is designed for Women Entrepreneurs, each Circle can use their own discretion about having other Women participate (such as Executive Directors promoting their non-profit, etc) 

  1. Register your circle, so you can be “listed” on PHB’s website
  2. Set a Member goal. Then, create a list of ideal members & Personally Invite them
  3. (If your Circle is “Open”) Post your Circle events online, including on Promote Her Business public Facebook group
  4. Regularly encourage members to invite 1X Free VIP guests 

2 Formats: 

Business Circle Format
Increase your understanding of The 12 Principles to Promote Her Business and share best practices, stay accountable for the monthly Healthy-Her Challenge, and participate in Win-Wins using PHB’s proven Advanced networking formula.

Relationship Circle Format
This is the epitome of “doing business her way.” 1 to 2 women each time sign up for a “Get-To-Know” spotlight. They have up to 30 minutes to share 1 thing personal, 1 thing business, and be interactive and engaging. Relationship Circle is an uplifting way to get to know the real woman behind the business, ask her questions, and do more business and referring to her! It’s an opportunity to step into your feminine power of being creative and memorable. This format also includes a Healthy-Her check-in.

*Once you register your Circle, you’ll receive access to Both Circle format powerpoints, which makes it really easy and fun to facilitate your Circle.

PHB Global Networking Circle is run by PHB Int’l. The first section of the event — called “Marketing Sneak-Peak” –  is different than Private Networking Circles. However, Global Networking Circle was intentionally designed, so you have a role model of how Healthy-Her and Win-Wins are done.

*In addition, Private Networking Circles (either 1.5 or 2 hours)  are longer compared to Global Networking Circle (which is 1 hour). So with the extra Circle time, you can do more networking, make promotional announcements, and discuss additional opportunities like voting in new members, as well as the potential for quarterly socials and/or supporting a Favorite Cause. 

PHB Int'l MENTORSHIP & support

Jōs is committed to having your back. Girl Scout promise:)  

Below are the specific opportunities for receiving Support & Mentorship year-round: 

  1. 1st Circle Consult —  Reach out to Jōs to schedule a Free 30 consult to ask anything prior to your 1st Circle event, so you can feel really confident
  2. Read this entire webpage and access all resources: Make sure to review all docs mentioned, and especially PHB’s 2 signature powerpoints which will assist you in running both Circle formats. 
  3. “Circle-in-the-box” methodology: You have immediate access to our Google Drive resources & templates (which are also referred to throughout this page).  Your Circle’s “Everything” spreadsheet is the 1-stop shop for everything your members need to know:)
  4. Create your Circle’s infrastructure: Create a shareable Circle Folder, in google drive, so that you can update templates and privately share documents with a Co-Organizer (or members as-needed), which they can also edit. (As applicable) Set up your (Zoom) Meeting,  Facebook private group chat (or other member communication channel) &  online events. PHB Int’l can provide examples of how other Circles accomplished this.
  5. Direct access to PHB’s CEO/ Founder, Jōs:  Book an appointment with Jōs here, so she can answer any questions you have along the way:) 
  6. Be a Role Model of Mastering the 12 Principles to Promote Her Business: Take the course here  
  7. Attend PHB Global Networking Circle: It is a great way to see how both the Healthy-Her & Win-Wins section is done.  Plus, you’ll get new ideas from seeing Jōs facilitate it.  
  8. Ask to Visit other Private Networking Circles: Get a sense of how other Circles are facilitated and how the community forms empowering close-knit bonds. Silicon Valley (SV) Networking Circle is a great one to start with since it’s the model for all our Circles. 
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